CA SB1236

Requires state agency heads to transfer records deemed by the Secretary of State to have archival value to the State Archives once the records have reached the end of their administrative, legal, fiscal, or evidential value to the agency

Mandates agency heads notify the Secretary of State when transferred records contain information not subject to public disclosure or restricted under the California Public Records Act, Information Practices Act of 1977, or other applicable federal or state law

Requires each state agency to appoint a Records Management Coordinator and notify the Secretary of State's California Records and Information Management Program within 30 days of the appointment

Requires agency heads to notify the Secretary of State when records are stored with third-party vendors or digitized

Maintains existing requirements for agencies to establish economical records management programs and determine disaster-essential records in coordination with the Secretary of State