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ID S1082
Bill
Status
3/25/2015
Primary Sponsor
Transportation Committee
Click for details
AI Summary
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Highway district officials may reproduce and retain documents in photographic, digital, or other nonpaper formats instead of paper, provided the medium accurately reproduces the document and prevents unauthorized alteration.
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Photographic storage must meet American National Standards Institute (ANSI) quality standards; digital storage must provide paper reproduction at a resolution of at least 200 dots per inch.
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Documents retained in nonpaper formats are considered original public records, and certified copies are admissible as transcripts in any court or administrative hearing.
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Original paper documents may be disposed of or returned to the sender once retained in an approved nonpaper medium, with duplicate copies required—one stored in a fire-resistant vault or off-site facility and one retained in the office.
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Highway districts may incorporate electronic versions of agreements by reference into contracts if the unsigned terms are stored according to the law's requirements, the signed contract displays a prominent incorporation notice, and the unsigned terms remain readily available for inspection.
Legislative Description
Adds to existing law to provide for the reproduction and retention of documents in photographic, digital or other nonpaper medium, to provide conditions relating to the medium chosen, to provide that documents retained pursuant to specified law shall be considered original public records, to provide for the disposal or return of original paper documents, to provide for treatment of requisite duplicate copies and to provide that highway districts may incorporate electronic versions of agreements by reference into contracts if certain conditions are met.
HIGHWAY DISTRICTS
Last Action
Signed by Governor on 03/25/15 Session Law Chapter 117 Effective: 07/01/2015
3/25/2015