IL HB3763

Employees have the right to inspect, copy, and receive copies of personnel documents used to determine qualifications for employment, promotion, transfer, compensation, benefits, discharge, or disciplinary action.

Employees may request employment-related contracts, employee handbooks they received or acknowledged, and written employer policies concerning employment qualifications, compensation, benefits, discharge, or discipline.

Employers must grant at least 2 inspection requests per calendar year within 7 working days of receipt, or 14 calendar days if the employer can reasonably show the deadline cannot be met.

Written requests may be made electronically (email, text messages) and must specify what records are requested, the format desired (hardcopy or electronic), and whether a representative will access the records.

Employers may charge fees limited to the actual cost of duplicating records, excluding labor, equipment, software, and other indirect costs; inspection may occur at a location near the employee's workplace during normal working hours.