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IN SB0528
Bill
AI Summary
SB 528 Summary
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Renames the "commission on public records" to the "Indiana archives and records administration" throughout Indiana Code, consolidating state records management under one unified entity effective July 1, 2015.
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Updates terminology to reflect modern record-keeping practices by replacing outdated terms like "micrographics" with "imaging" and "microfilm" to encompass current electronic and digital document preservation methods.
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Extends the administration's authority to manage records for both state and local governments, requiring county commissions of public records to report leadership appointments within 30 days.
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Clarifies record destruction procedures by requiring compliance with approved retention schedules and establishing safeguards against unauthorized removal or destruction of public records by state and local government officials.
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Authorizes the administration to preserve damaged court record books and establishes standards for copying, imaging, and certifying public records to ensure admissibility as legal evidence.
Legislative Description
Preservation of public records. Changes the name of the state commission on public records to the Indiana archives and records administration (administration). Changes the name of the central micrographics laboratory to the state imaging and microfilm laboratory. Adds and changes certain terms to reflect changes in technology, materials, and processes. Specifies that the administration administers the law regarding preservation of public records for political subdivisions. Requires a county commission of public records to notify the administration within 30 days after selecting a chairman or secretary of the county commission. Provides that the administration may maintain damaged court record books. Requires
Last Action
Public Law 171
5/5/2015