MN HF1185

Defines "correspondence" as written or electronic text-based communication to or from government officers, elected officials, administrators, managers, professionals, and staff that document events, decisions, business, and functions of the agency, excluding purely personal communications, social event announcements, and unsolicited advertising or promotional material.

Establishes a minimum three-year retention period for correspondence records from the date of creation or receipt before they may be disposed of by government agencies.

Requires public officials to prepare an inclusive inventory of records in their custody with a schedule approved by the head of the governmental unit or agency, establishing retention or disposal time periods for each series of records.

Clarifies that the Records Disposition Panel must unanimously approve record disposal schedules before agencies may dispose of records listed in the schedules.

Requires that records containing non-public data must be destroyed in a manner that prevents their contents from being determined.