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ND HB1528
Bill
Status
4/25/2023
Primary Sponsor
Corey Mock
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AI Summary
HB 1528 Summary
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Reduces higher education email retention requirement from two years to one year for nonstudent employees, excluding messages containing malware or regulated information.
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Requires state agencies to maintain email and file storage data for at least one year for agency heads, gubernatorially-appointed officers, and elected executive branch officials.
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Mandates agencies develop policies for employee account management upon departure, including placing accounts on hold for supervisory employees under specified circumstances (involuntary termination, administrative leave, resignation without notice, death, or other sufficient events).
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Requires review of held employee accounts by appropriate personnel before disposition, with special oversight by agency head, successor, and state archivist for top officials.
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Directs legislative management to study state records management policies during 2023-24 interim, examining policy uniformity, technological capabilities, and feasibility of statewide email solutions, with recommendations due to 69th legislative assembly.
Legislative Description
The retention of electronic mail for institutions under the control of the state board of higher education, final disposition of records, mandatory records retention policies for state agencies, and the administration of employee accounts upon employee departure from an agency; to provide for a legislative management study; to provide an effective date; and to declare an emergency.
Last Action
Filed with Secretary Of State 04/24
4/26/2023