NY S04047

Private employers with 100+ employees required to file an EEO-1 report must submit annual pay data reports to the Department of Labor by March 31st, starting in 2025.

Reports must include employee counts by race, ethnicity, and sex across 10 job categories and within U.S. Bureau of Labor Statistics pay bands, plus total hours worked by employees in each pay band.

Employers must create a "snapshot" of employee data from a single pay period between October 1 and December 31 of the reporting year, using W-2 earnings for the full year regardless of employment duration.

Employers with multiple establishments must submit individual reports for each location plus a consolidated report covering all employees.

Department may develop and publicize aggregate reports while keeping individually identifiable information confidential and maintaining records for at least 10 years; employers can satisfy requirements by submitting existing federal EEO-1 reports if they contain substantially similar data.