NY S03460

Requires employers to notify employees within 10 days when negative information affecting employment qualifications, promotion, compensation, or disciplinary action is placed in their personnel record

Mandates employers provide employees with a free copy of their personnel record within 5 business days of a written request, with employees entitled to at least 2 reviews per calendar year (plus additional reviews triggered by negative information)

Defines personnel records broadly to include name, address, job title, pay rate, applications, performance evaluations, warnings, disciplinary documents, and termination notices

Allows employees who disagree with information in their record to submit a written rebuttal statement that must be included when records are transmitted to third parties, and provides remedies to expunge knowingly false information

Requires employers to retain complete personnel records for 3 years after termination and imposes fines of $500 to $2,500 for violations, with anti-retaliation protections for employees exercising these rights