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RI H7442
Bill
Status
1/30/2026
Primary Sponsor
Evan Shanley
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AI Summary
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Employees may request copies of their personnel records within 10 business days of a written request, and the definition of "employee" now includes both current and former employees
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Personnel records must include comprehensive documentation: name, address, date of birth, job title, pay rates, employment start date, job application, offer letter, employment contracts, performance evaluations, disciplinary documents, and termination notices
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Employers must retain complete personnel records without deletions for 3 years after an employee's termination, and must preserve records relevant to any pending administrative or judicial proceedings
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Civil penalties for violations increase from a maximum of $100 to a range of $1,500 to $3,000 per violation, with penalties split equally between the Department of Labor and Training and the aggrieved employee
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Effective date: January 1, 2027
Legislative Description
Expands the obligations of employers to create, maintain and retain their employees' personnel records, it requires that records be retained for at least 3 years after employee's termination. It also increases the financial penalties for each violation.
Labor And Labor Relations
Last Action
Committee recommended measure be held for further study
2/5/2026