WA SB5345

Employers must provide employees and former employees a copy of their personnel file within 21 calendar days of request, at no cost to the requester

Personnel files are defined to include job application records, performance evaluations, closed disciplinary records, leave and accommodation records, payroll records, and employment agreements

Former employees (within 3 years of separation) can request a signed written statement explaining their discharge date and reasons for termination, which employers must provide within 21 calendar days

Employees and former employees can enforce these requirements through private lawsuits in superior court after providing a notice of intent to sue

Statutory damages for violations range from $250 (file not provided within 21 days) to $1,000 (file provided after 35 days), plus $500 for other violations, along with attorneys' fees and costs